Adrian School District #61
Adrian, OR 97901
Board of Directors Meeting Minutes
February 12, 2008
The Board of Directors of Adrian School District #61, Malheur County, met on the 12th day of February, 2008, at 7:00 p.m. in the Adrian School Library. Members present were: Paul Shenk, Neil Allison, Rick Olsen, Dennis Daugherty and Dave Reynolds. Others present were: Gene Mills, Superintendent/Clerk; Darla Witty, Deputy Clerk/Business Manager; Bill Ellsworth, Elementary/Middle School Principal; Kevin Purnell, High School Principal; Sammy Bowns, Student Body Representative; and twenty staff, students and patrons.
1) Call to Order The meeting was called to order by Chairman, Neil Allison, at 7:00 p.m. The meeting was opened with the Pledge of Allegiance to the American Flag.
2) Adopt Agenda The agenda was amended by adding action item e) Malheur ESD Local Service Plan. Motion was made by Paul Shenk and was seconded by Dennis Daugherty, to adopt the agenda as amended. Motion carried unanimously.
3) Architect Report/Construction Items The architect was not in attendance. Mr. Allison reported that he had toured the new school and that we had opted not to install trophy cases as proposed at this time.
4) Student and Personnel Communications
a) Student Reports/Requests
ASB Report Sammy Bowns reported on the Rachel’s Challenge Assemblies, the academic assembly, and the pep assembly to send the teams off to district competition. Our wrestling team preformed well at the district meet, with Colton Wynn placing 4th, and Daniel Lode placing 6th. The Girls Basketball Team placed 1st in the High Desert League and the Boys Basketball Team placed 4th. Upcoming events include the Senior Citizen Luncheon on March 14, drama practice has started, and spring sport practice will start soon.
OASC Fall Conference Report – Leadership Class A number of the students attending the Oregon Association of Student Councils Fall Conference in Seaside in November reported on the speakers, breakout session and their personal experiences at the conference. They thanked the board for allowing them the opportunity to attend the conference.
b) Staff Reports/Requests There were none.
c) Elementary Principal Report Mr. Ellsworth reported that state testing is underway, the middle school attended the Rachel’s Challenge assembly, the library’s book fair and PTO dinner were well attended, and the kindergarten through eighth grade students enjoyed the pep assembly sending the teams to district competition.
d) High School Principal Report Mr. Purnell thanked the Leadership Class, Mrs. Allison, and Mrs. VanCorbach for the awesome pep assemblies. The District basketball tournament, with the girls and boys both facing Prairie City, has its opening round on Thursday; brackets are available from the high school. The wrestling boys did well. Teacher observations are nearly completed. The state basketball play-offs begin next week. The high school staff development program is finishing up the Effective Educator and the next step will be setting goals to implement the things they have learned from the program.
e) Superintendent Report Mr. Mills reported on the progress of the new school and brought the color board to show the Board. He updated the board on the reader board progress. The school calendar for 2008-2009 is being developed, there will be some changes from the current calendar to accommodate the Christmas/New Year break, with approximately the same start time and finish by Memorial Day, a draft will be presented at the next meeting. The board approved of the design for the plaque on the new building.
f) Financial Report Mrs. Witty presented the balance sheets as of Dec. 31, 2007, and a summary of receipts and expenditures and projected cash carryover for the general fund.
5) Public Comment There were none.
6) Consent Agenda Motion was made by Dennis Daugherty and was seconded by Dave Reynolds, to adopt the January 10, 2008, board meeting minutes as presented and to approve the payment of the bills as listed in the amount of $461,261.24. Motion carried unanimously.
7) Action Items
a) Maintenance & Groundskeeper Job Descriptions Job descriptions for a Groundskeeper position and the Assistant Maintenance position were presented for the board’s consideration. Mr. Gordon would like to add back a maintenance/grounds position; a custodian position was eliminated and those duties combined with the Assistant Maintenance position when Mr. Neasham retired. Mr. Mills is recommending the board establish the Groundskeeper position and fill it in March or April and to go through the budget process for the Assistant Maintenance position to start in July,if the position can be afforded. Motion was made by Rick Olsen and was seconded by Paul Shenk to adopt the job description for the Groundskeeper position and the Assistant Maintenance position as presented and to proceed with filling the positions as recommended. Motion carried unanimously.
b) Revise Supt. Evaluation Form and set format for evaluation Mr. Mills reported that he had reviewed the superintendent evaluation form and found only one reference to the principal position which has been deleted, the remainder of the form is still appropriate for the position. It was the consensus of the board to have the board members complete the superintendent evaluation form and have it turned in to Darla Witty by the first of March. The Superintendent Performance Rating document will be distributed to staff. The results will be tabulated and discussed at the March meeting.
c) Board Self-Evaluation process It was the consensus of the board to have the staff complete the Staff Evaluation of School Board Operations form. The results will be tabulated and discussed at the March meeting.
d) Extra-duty contract – Baseball Miss Goss recommended an extra-duty contract be offered to Kevin Purnell as Head Baseball Coach. She is also recommending the district proceed with only one paid baseball coaching position this year. Motion was made by Paul Shenk and was seconded by Rick Olsen, to offer an extra-duty contract to Kevin Purnell as recommended. Motion carried unanimously.
e) Local Service Plan Mr. Mills presented the Malheur Education Service District Local Service Plan. This plan outlines the services that will be provided to the districts in their service area. Motion was made by Dennis Daugherty and was seconded by Rick Olsen to approve the Malheur Education Service District Local Service Plan for 2008-2009. Motion carried unanimously.
8) Information Items There were none.
9) Board Comments Mr. Daugherty updated the board on the activities regarding the development of the new communitypark.
10) Executive Session Executive session as provided by ORS 192.660 for personnel was entered at 8:00 p.m. Regular session resumed at 9:05 p.m. The following action from executive session was taken: Motion was made by Paul Shenk and was seconded by Dennis Daugherty to accept Barry Hartley’s resignation from the Head Softball Coaching position. Motion carried unanimously.
11) Adjournment Motion was made by Rick Olsen and was seconded by Dennis Daugherty to adjourn the meeting. Motion carried unanimously. The meeting was declared adjourned at 9:05 p.m.
Recorded by:_____________________________________________
Deputy Clerk
Adopted: _______________________________________________