Adrian School District #61

Adrian, OR 97901

Board of Directors Meeting Minutes


December 12, 2019

The Board of Directors of Adrian School District #61, Malheur County, met on the 12th day of December, 2019, at 7:00 p.m. in the Adrian School Library.   Members present were: Eddie Kinkade, Quinten Shenk, Bobby Davis and Jake Speelmon.  Others present were:   Kevin Purnell, Superintendent/High School Principal, William Ellsworth, Elementary/MS Principal, and Jennifer Nielson, Deputy Clerk/Business Manager. 

1)    Call to Order The meeting was called to order at 7:00 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)    Adopt Agenda  Motion to approve the agenda as presented was made and seconded.  Motion carried unanimously.    

3)    Student and Personnel Communications

a)    Student Reports/Requests There were none.

b)    Staff Reports/Requests Nickie Shira reported that the Adrian Sports Boosters are working diligently towards their goal of building a track.  She distributed a plan and reported that it would cost an estimated $866,242.  Sports Boosters is hoping for in-kind volunteer work that will help offset the total cost of the project.  Labor input from the district was discussed, as well as other possibilities for funding the project. 

c)     Elementary Principal Report Mr. Ellsworth reported that the story teller Christopher Leebrick came for a K-8 assembly on December 11th.  The students enjoyed the presentation and paid close attention.  The middle school attended a science/health fair at TVCC on December 12th.  K-5 attended Willie Wonka at the Nampa Civic Center. 

d)    Superintendent/High School Report Mr. Purnell reported that he traveled to Nampa to watch students perform in band and choir concerts at the Treasure Valley Honor Meet.  They did well and it was a nice performance.  The football team won the state football game; there was great support from the community all along the way.  Coach Wortman and his coaching staff did a fantastic job this year.  Through ASB sponsorship and input from the district and community, 30 foster kids were cared for this Christmas season.  The district had a school closure due to snow on December 2nd; future protocol will include collaboration of transportation, maintenance, district administration and school board chair.  If conditions are acceptable, even though surrounding districts have declared a snow day, Adrian School District will still be in session, but will not run the Nyssa and Vale bus routes. There will be a staff Christmas party on December 17th.  Mr. Purnell attended a state law conference and learned about legal issues for small schools.  The application for the Student Success Act is April 15th; it is extensive and will require surveys from all students and various interest groups.  It is anticipated that the district will receive an additional $350-360 per ADMw.  There is extra money in the High School Success funds; the district is looking into hiring an additional counselor to help students graduate.  The board decided to table decisions concerning the Eastern Oregon Boarder Board until there is more information available.  The OSAA is considering changes for ADM requirements for 6-man, 9-man and 11-man football; the change could likely effect the district’s football program.  Mr. Wortman is attending OSAA meetings to hear updates, discussions and to give input.  

e)    Athletic Director Report There was none.    

f)     Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of November 30, 2019.  Currently the carryover is anticipated at $848,229.53.  Discussion followed concerning how to spend High School Success and Student Success Act grants. 

4)        Public Comment  There was none.

5)        Consent Agenda Motion was made and seconded to adopt minutes from the November 14th, 2019 regular board meeting and approve bills.  Motion carried unanimously.

6)  Action Items

a)    Repeal PERS policy   Motion to approve changes to board policy and repeal PERS policy GCPC/GDPC and GCPC/GDPC-AR was made and seconded.  Motion carried unanimously. 

b)    Approve Bus Bid  Motion to approve the bid of $96,950 for a 71 Passenger Type C bus to Peterson Bus Sales was made by and seconded.  Motion carried unanimously. 

c)     Resolution to Amend the Adopted Budget The school district has received a CTE grant in the amount of $2,496.70; expenditures include travel expenses to the national FFA convention and additional equipment for the ag program.  Motion to approve Resolution 19-20.3 was made by and seconded.  Motion carried unanimously. 

d)    Surplus Bus  The board decided to table this action item until the new bus comes; the board discussed concerns about the length of time students are spending on the bus traveling to and from school.

e)    Employee PERS Retirement Motion to approve Kevin Purnell PERS retirement on December 31, 2019 was made by and seconded.  Motion carried unanimously. 

f)     Extra Duty Contract The district recommends hiring Kelsey Zimmerman and Jennifer Nielson as ASB/Event Planning Coordinators.  Motion to approve the hire is made by and seconded.  Motion carried unanimously.   

7) Information Items

a)    Facilities Update   The district will move forward with updating and fixing the teacherage; this will require demo work and rewiring.  The district will carefully screen renters and will require a 6-month inspection to ensure the property is kept up.     

8) Board Comments The board will attend school board training on various dates beginning in January. 

9) Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at 9:07 pm.

November 14, 2019

The Board of Directors of Adrian School District #61, Malheur County, met on the 14th day of November, 2019, at 8:00 p.m. in the Adrian School Library.   Members present were: Eddie Kinkade, Quinten Shenk, Bobby Davis and Jake Speelmon.  Others present were:   Kevin Purnell, Superintendent/High School Principal, William Ellsworth, Elementary/MS Principal, and Jennifer Nielson, Deputy Clerk/Business Manager    

1)   Call to Order The meeting was called to order at 8:00 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)   Adopt Agenda  Motion to approve the agenda as presented was made and seconded. Motion carried unanimously.    

3)   Audit Report, Connected Professional Accounts LLC, Chelsea A. Hewitt Ms. Hewitt reported that the audit of the district financial statements for the fiscal year ending June 30, 2019 has been completed.  The State of Oregon and the Oregon Department of Education requires an audit of the financial records to be conducted annually.  She reported on the field work and provided written communication of any material weaknesses in the accounting controls and any significant audit findings.  Included in the audit is additional reporting: Accounting Standards Board Statement no. 88, Certain Disclosures Related to Debt, including Direct Borrowings and Direct Placements. Chelsea thanked the district employees for their cooperation throughout the audit process. 

4)   Student and Personnel Communications

a)    Student Reports/Request

         Student Body Reporter: Allyssa Dudley reported that the girls volleyball season ended.  Leadership students attended the OASC conference.  43 students traveled to TVCC and participated in an Emerging Leaders’ Summit event.  The high school held a Veterans Day assembly, with band, choir and other video performances.  High school girls basketball begins on Monday, and state football game is Saturday at 2pm.  Treasure Valley honor band and choir performances are on November 21st.  The elementary Christmas program is December 9th at 2 pm, with middle school/high school performances that night.  The ASB is sponsoring 30 foster kids this year.  Thanksgiving break begins on Nov. 27th. 

         National FFA Convention: Clair Wagster and McKenzie Sorrell reported on what they experienced at National FFA Convention in Indianapolis, Indiana.  Travel was October 28- November 2nd.  The two students and two chaperones traveled safely and enjoyed the convention.

b)   Staff Reports/Requests Mr. Ineck reported that 18 students attended a vet science clinic.  He requested permission to liquidate old equipment that is in storage and being unused; he is working with a Norco rep for values on items.   

c)    Elementary Principal Report Mr. Ellsworth reports that Adrian Elementary is ranked as one of the top 50 schools in the state; with only two schools in the ranking located east of the Cascades.  Parent/Teacher conferences had over a 90% participation rate.  Mr. Ellsworth and Mr. Purnell attended a PACE conference on threat assessment, and will be making plans to implement strategies they learned.  The middle school had a dance on October 31st.  The Veterans Day program was well done, and the audience was pleased.  Elementary students will be attending Willie Wonka at the Nampa Civic Center.  

d)   Superintendent/High School Report Mr. Purnell reported that the Veterans Day program was well received; he has had many express their gratitude.  Stephanie Allison and the ASB sent out invitations and coordinated the event.  30 veterans were in attendance and enjoyed performances from the band and choir.  The football team will play undefeated Hosanna Christian on November 16th at 2 pm.  To encourage attendance, Mr. Purnell issued $5 gift certificates to Succor Creek Coffee Shop to reward students for perfect attendance.  Mr. Purnell attended Pace threat assessment training; he will train staff on ideas and methods learned at conference, as well as bullying prevention.  There have been two vaping incidences in our school.  The district is looking at purchasing vape alarms.  An employee was injured off campus and will be using extended sick leave; a temporary employee was hired.  Michelle Dudley will begin training on November 18th.  Kristin Nielson was hired as a paraprofessional for middle school/elementary.  Idaho Materials began the paving project.  Board gave approval for Mr. Purnell to attend the Oregon Small Schools meeting.  A district mini bus was involved in an accident; the bus was totaled.  No students or employees were hurt.

e)    Athletic Director Report There was none.    

f)     Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of October 31, 2019.  Currently the carryover is anticipated at $843,657.43 

5)        Public Comment  There was none.

6)        Consent Agenda Motion was made and seconded to adopt minutes from the October 10, 2019 regular board meeting and approve bills.  Motion carried unanimously.

7)  Action Items

a)    Second Reading on Board Policy: Policy AC, AC-AR, EFAA-AR, GBDA, GCDA/GDDA, GCDA/GDDA-AR, IGAI, IGBBA, IGBBA-AR, IGVVC, IGVVC-AR, IICC, JED, JFCJ, JGAB, JGAB-AR, JHFDA, JHRDA-AR(1), JHFDA-AR (2), KL, KL-AR (1), KL-AR(2), BBAA, ECACB, GBC-AR, GBDA, GBEBA, GBH/JECAC, GBNA, GBNA-AR, GCVDC/GDBDC, IGDJ, IKF, IKF-AR, JEC, JECAC/GBH, JECB, JECB-AR(1), FECB-AR(3), JECF, JECF-AR, JFCF, JFCF-AR, JFCF, JFCF-AR.  Motion to approve changes to board policy was made and seconded.  Motion carried unanimously. 

b)   Eastern Oregon Border Board The board motions to table the action item to next month. 

c)    Approve New Hires The district recommends hiring Michelle Dudley as administrative assistant in the high school, and Kristin Nielson as paraprofessional in the middle school/elementary.  Motion to approve was made and seconded.  Motion carried unanimously. 

7) Information Items

a)    Facilities Update   Mr. Purnell is working with the contractor for seismic assessment, but needs plans to complete the assessment.   

8) Board Comments Discussion concerning the teacherage transpired, and future plans for the home. 

9) Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at 9:23 pm.

October 10, 2019

The Board of Directors of Adrian School District #61, Malheur County, met on the 10th day of October, 2019, at 8:00 p.m. in the Adrian School Library.   Members present were: Eddie Kinkade, Quinten Shenk, Ryan Martin, Bobby Davis and Jake Speelmon.  Others present were:   Kevin Purnell, Superintendent/High School Principal, William Ellsworth, Elementary/MS Principal, and Jennifer Nielson, Deputy Clerk/Business Manager. 

1)     Call to Order The meeting was called to order at 8:00 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)     Adopt Agenda  The agenda was amended to add 3) Eastern Oregon Border Economic Development Region Board, Ralph Pool.  Motion to adopt the amended agenda was and seconded.  Motion carried unanimously.    

3)     Eastern Oregon Boarder Economic Development Region Board, Ralph Pool Mr. Pool reported that the state of Oregon has given money to this region, and the Eastern Oregon Boarder Board is looking for ways to help stimulate economic development. The plan is to give tax incentives for people who want to build homes and business structures in this area.  The district will need to pass a resolution if interested in participating in this program. 

4)     Student and Personnel Communications

a)     Student Reports/Request Student Body Reporter Allyssa Dudley reported that homecoming activities went well.  On Saturday the volleyball team will travel to Huntington and compete with Harper and Huntington teams.  The ASB is sponsoring the mammogram bus and planning the November 11th Veterans Day Program.  Parent teacher conferences are schedule for October 24, 25th.  Next Wednesday the sophomores, juniors and seniors will be taking the PSAT and the SAT.  OASC trip is planned for Nov. 2-5th.  The ASB will sponsor 30 foster kids for Christmas.   

b)    Staff Reports/Requests The middle school requests permission for an overnight stay on October 26th, 2019.  Girls In Science will be held at EOU in LaGrande, Oregon.  Motion was made to grant permission for the overnight trip and seconded.  Motion carried unanimously.  The FFA requested permission to travel to Indianapolis, Indiana on October 28-November 2nd.  The group will consist of two students, one parent chaperone and Mr. Ineck.  Motion to approve was made and seconded.  Motion carried unanimously.     

c)     Elementary Principal Report Mr. Ellsworth reported that elementary and middle school students were involved in homecoming events.  The middle school volleyball team competed in playoffs, and placed well.  The district evacuated all students yesterday (10/9/19) due to the city water being turned off.  All parents were notified, and all students reached home safely. 

d)    Superintendent/High School Report Mr. Purnell reported that on Wednesday 10/16/2019, all sophomores, juniors and seniors will be taking the PSAT and SAT.  A businessman asked to rent the concrete pad near the onion sheds for hemp harvest.  Pat Woodcock sent specs for sidewalk and stairs.  Motion was made and seconded to open bidding for sidewalk and stair construction work.  The CIP team is working on creating an approved plan that is due to the ODE by December 6th.  The district will receive additional funding this year due to the Student Success Act, but expenditures must align with the CIP plan.  Mr. Purnell passed out board policy changes for the board to look through.  The OSAA is emphasizing sportsmanship this year and the district will be circulating guidelines for proper behavior for different spectator groups during athletic competitions.  Mr. Purnell reported that he attended a PACE reunification training, and would like to implement the ideas he learned about properly responding to emergencies.  Mr. Purnell will be out of the district periodically for meetings throughout the month of October.      

e)     Athletic Director Report Mr. Wortman reported that middle school girls basketball will begin with morning practice, but will change to after school practices once the middle school football season ends.  Middle school volleyball finished their season and did well.  The middle school football boys lost today to Garden Valley.  High school football will play Powder Valley this weekend.  

f)     Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of September 30, 2019.   

4)        Public Comment  There was none.

5)        Consent Agenda Motion was made and seconded to adopt minutes from the September 12, 2019 regular board meeting and approve bills.  Motion carried unanimously.

6)  Action Items

a)     Winter Coaches The district recommends for winter sports and after-school activity coaches: middle school girls basketball head coach: Nolan Shira, middle school girls basketball assistant: Erin Nielson, middle school boys basketball head coach:  Nolan Shira, middle school boys basketball assistant Richard Jordan, high school girls basketball head coach:  LaDawn Bayes, high school girls basketball assistant:  Madison Shira, high school boys basketball head coach:  Nathan Bayes, high school boys basketball assistant:  George Ellsworth, high school wrestling head coach:  Eddie Kinkade, with Lance Lovitt and Mark Ishida as volunteer assistant coaches, after school STEM coach:  Joan Gordon and Eileen Walker.  Motion to approve winter and after-school coaches was made and seconded.  Motion carried unanimously.

b)    Half-time Custodian Position The district recommends hiring Mark Wortman as the half-time custodian.  Motion to approve was made and seconded.  Motion carried unanimously. 

7) Information Items

a)     Next Meeting Date Due to conflicting schedules, the next school board meeting is moved to November 19, 2019 at 8 pm. 

b)    OSBA Annual Meeting Oct. 14, 2019 ESD There is a meeting for all school board members and their spouses on Oct. 14th in Vale, Oregon at the ESD.

c)     OSBA Training Meeting November 20, 2019 Scheduled for 6-9 pm in the Adrian School Library.    

8) Board Comments The board would like to schedule a walk through to assess the teacherage and made a decision on what to do with the house. 

9) Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at  9:53 pm. 

September 12, 2019

1)      Call to Order The meeting was called to order at 8:02 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)      Adopt Agenda  Motion to adopt the agenda was made and seconded.  Motion carried unanimously.    

3)      Student and Personnel Communications

a)      Student Reports/Request Student Body Reporter Allyssa Dudley reported that at all football, volleyball and cross country teams are working hard.  There is a home football game tomorrow at 7 pm against Crane.  Various homecoming activities are planned the week of September 23rd; including a community pep assembly on September 26th, and a chili feed and powder puff football beginning that evening at 6:15 pm.  Volleyball will play Friday, September 27th at 4 pm, and the football game begins at 7 pm.  Football and cross county seniors will be recognized that night, with Homecoming coronation during the half time of the football game.  The ASB/Leadership group would like permission for 20 students to attend OASC Conference on Nov. 2-5th at Seaside, Oregon.  Motion to approve the overnight trip request was made and seconded.  Motion carried unanimously. 

b)      Staff Reports/Requests Mr. Ellsworth reported that the 6th grade was attending Outdoor School at Lake Creek Youth Camp Sept 9-13th.  Motion to approve the overnight trip was made and seconded.  Motion carried unanimously.  Mr. Ineck requested permission for 7 students to attend Strawberry Mountain Leadership Camp on Sept 14- 16th.  Motion to approve the overnight trip was made and seconded.  Motion carried unanimously.  Mrs. Ineck reported that he is working on aligning Adrian agricultural education class syllabuses, so that students have the ability to earn 36 TVCC credits, with zero cost to the student. There is a Community Harvest Dinner planned on October 2nd, on Beet Dump Road.  WBH will be donating potatoes for anyone interested, including all school clubs.  The FFA is shipping gleaned potatoes and onions to different counties as they attend various competitions and activities. 

c)      Elementary Principal Report Mr. Ellsworth reported that he submitted the annual CDPR report in August.  He attended COSA conference in August, story time for kindergarten has begun and teacher in-service was very good, with the paraprofessionals being trained as well.  The middle school is beginning plans for Girls in Science trip.  “Caught ya being good” awards are distributed to students as they are seen doing good deeds.  Current enrollment is 210 students K-8, with 88 middle school students.  Middle School football team had an excellent win against Notus today. 

d)     Superintendent/High School Report Mr. Purnell reported current enrollment is 90 students in the high school: 22 freshmen, 27 sophomores, 21 juniors, and 20 seniors. The district will begin in October posting an opening for the high school administrative assistant position, as Mrs. Allison will be retiring in December.  The district is working out its Continuous Improvement Plan (CIP), and will need a school board representative’s help.  Mr. Purnell has been having monthly meetings with Athletic Directors, Cafeteria, Maintenance, and Transportation supervisors to coordinate schedules and concerns. On September 5th, Adrian High School celebrated its 80th birthday, complete with music, speakers, and cake.  The newspaper covered the event; it was interesting to research the history of the school. 

e)      Athletic Director Report  Mrs. Esplin reported that middle school volleyball is going well with 20 athletes competing.  They are practicing after school.  Middle School football has 14 athletes participating and they are having a successful season.  Middle school cross country has 5 athletes competing in 4 meets.  At the high school level, number of athletes participating are: cross country:10 volleyball: 22 football: 25.  Seasons are going well.  The district has been advised by the OSAA to update the district handbook to a sportsmanship clause.  It will be a point of emphasis this year and the district may be fined if there is a penalty.  The football lights are under construction and we are excited and grateful for all who have contributed efforts to this project.  Cross Country would like to ask in the spring if it will be a district supported program. 

f)       Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of August 31, 2019.   

4)        Public Comment  There was none.

5)        Consent Agenda Motion was made and seconded to adopt minutes from the August 9, 2019 regular board meeting and approve bills.  Motion carried unanimously.

6)  Action Items

a)      Teacher Contract Amendments Due to movement on the Salary Schedule Motion to approve teacher contract amendments due to movement on the salary schedule was made and was seconded.  Motion carried unanimously.    

b)      Seismic Bid Selection The district received three contractor bids for the seismic assessment of the school buildings.  The district recommends Walker Structural Engineering P.C., due to the bid amount and customer service.  Motion was made and seconded to award the seismic assessment contract to Walker Structural Engineering P.C.  Motion carried unanimously.  

c)      Approve Staff Hire Pat Corn has retired from the library assistant position.  The district interviewed candidates and recommends hiring Brandi Bennett as a half time library assistant and half time MS/Elementary educational assistant.  Motion to approve was made and seconded. The district recommends Laynee Walker as assistant middle school volleyball coach, and George Ellsworth as assistant middle school football coach.  Motion to approve was made and seconded.  Motion carried unanimously.      

d)     Resolution for Supplemental 19-20 Budget The district received High School Success carryover funding from the State for 2017-2018; a supplemental budget is needed to approve receiving and spending $37,849.60 for the welding station upgrade for the Ag shop.  Motion to approve the resolution was made and seconded.  Motion carried unanimously. 

7) Information Items

a)      Facilities Update  Mr. Purnell has received three paving bids for the area behind the new gym, and near the dorm area.  Motion to approve contractor Idaho Materials, if the bid stays under $35,000 was made and seconded.  Motion carried unanimously.  Mr. Purnell reported that the football lights are on, and the project is almost finished.  Concession stand restrooms have been cleaned and upgraded with minor improvements; the teeter-totter on the playground has been installed with bark spread for the fall surface.  The district would like to schedule a walk-through appointment with the school board to assess and plan improvements for the teacherage located on High Street. 

8) Board Comments The board expresses approval and appreciation for the TVCC articulated credit classes program that Mr. Ineck is implementing, which allows students to earn up to 36 college credits.  The board also thanks and acknowledges all the donors that helped with the football lights project.

9) Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at  9:24 pm.

August 8, 2019

The Board of Directors of Adrian School District #61, Malheur County, met on the 8th day of August, 2019, at 8:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Quinten Shenk, and Jake Speelmon.  Others present were:   Kevin Purnell, Superintendent/High School Principal, and Jennifer Nielson, Deputy Clerk/Business Manager. 

1)    Call to Order The meeting was called to order at 8:03 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)    Adopt Agenda  The agenda was amended to add information item 7(b) Letter of Resignation.  Motion to adopt the amended agenda was made and seconded.  Motion carried unanimously.    

3)    Student and Personnel Communications

a)    Student Reports/Request Student Body Reporter Allyssa Dudley reported that at registration, there were new students and new faces.  August 13ths, physicals will be offered and proceeds will go to the athletic department.  School begins on August 19th. 

b)   Staff Reports/Requests There were none.

c)    Elementary Principal Report Mr. Ellsworth was out of town for an educator’s conference.     

d)    Superintendent/High School Report In-service for the teachers will begin on Tuesday August 13th, at 8 am. The district will be serving a breakfast for staff on Wednesday and Thursday.  August 19th, the first day of school, the board is invited to greet and shake hands with students as they walk into the building.  At registration, student enrollment numbers were similar/slightly higher than 18-19 school year; with middle school having 28-32 students per class.  The front windows have been replaced with yellow trim; gym doors, science room doors, boy’s locker room and old weight room doors have been replaced.  Regan Shira has been donating labor hours to improve the old weight room.  Light poles will arrive on Monday.  Volunteer labor is welcome to help assemble poles.  Apple Valley Electric Martin & Martin Manufacturing will do contract work for the district.  The district is working to obtain a building permit from the city of Adrian and Malheur County.  The project is moving slower than hoped for, but progress is happening.  The total cost of the project will depend on how much volunteer labor is used.  The 14 passenger bus has been sold through silent auction.  PERS laws have changed; beginning January 1st, the district will be required to pay PERS for all retired employees.  If an employee opts for early retirement, there must be a 6 month separation; the ruling applies to all employees, even current early retirees.  There will be no savings to the district for PERS retired employees.  There is money in the budget to hire an after school coach to help students pick up additional credits needed for graduation.  The Student Success bill will bring the district an addition $322,000 in funding to the district; funds must be used to meet targets from the district’s Continuous Improvement Plan.  Currently, the district CIP goals include more student counselor time, and an additional teacher.  Currently there is a teacher and counselor shortage in Oregon. 

e)    Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of July 31, 2019.   

4)        Public Comment  There was none.

5)        Consent Agenda Motion was made and seconded to adopt minutes from the July 9, 2019 regular board meeting and approve bills.  Motion carried unanimously.

6)  Action Items

a)    Request for Bus Proposal Motion was made and seconded to approve the specs for a new 71 passenger bus, and to open the process of bidding.  Motion carried unanimously. 

b)   Board Policy Update This action item has been moved to next month.

c)    Approve HASS Plan Motion to approve the draft presented for the Adrian School District Integrated Pest Management Plan was made and seconded.  Motion carried unanimously. 

d)    Ratify Agreement between Adrian Education Association and the Adrian School District Motion was made and seconded to ratify the Agreement between the Adrian Education Association for the period July 1, 2019 to June 30, 2020 as negotiated.  Motion carried unanimously. 

7) Information Items

a)    Promise School Board Training Session Dates  The school board decided on September 9, 2019 6-9 pm as the date to begin school board training. 

b)   Letter of Resignation Stephanie Allison submitted a letter of resignation, beginning December 19, 2019.  Motion to accept the resignation was made and seconded.  Motion carried unanimously. 

8) Board Comments Board asked questions about the middle school crowding and if there will be enough lockers for all students.  The district is looking into purchasing cubicles for storage in the 6th grade room instead of lockers.  The district is looking closely at inter-district students; if they are at risk students who are not on track to graduate, they will be sent to their assigned districts.  The board would like the district to do a better job at weed management on the school campus.  Summer maintenance will need better planning in the future, with better communication and priority planning. 

9) Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at  9:14 pm.

July 9, 2019 

The Board of Directors of Adrian School District #61, Malheur County, met on the 9th day of July, 2019, at 8:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Bobby Davis, and Quinten Shenk, and Jake Speelmon.  Others present were:   Kevin Purnell, Superintendent/High School Principal, William Ellsworth, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager. 

1)     Call to Order The meeting was called to order at 8:00 p.m. by Board Chairman, Eddie Kinkade.  The meeting opened with the Pledge of Allegiance.

2)     Adopt Agenda  The agenda was amended to strike action item 4(g) Appoint Budget Committee Member.  Motion to adopt the amended agenda was made and seconded.  Motion carried unanimously.    

3)     Executive Session was entered at 8:04 p.m.  Regular session reconvened at 8:22 p.m.

4)     School Board Organization and Annual Procedural Business

a.     Elect Board Chairman and Vice-Chairman Motion was made and seconded to elect Eddie Kinkade, Board Chair and Jake Speelmon as Vice-Chairman.  Motion carried unanimously. 

      b)  Designations  Motion was made by Ryan Martin and was seconded by Quinten Shenk to designate the following:

                  -  Chief Administrative Officer and Clerk   -Kevin Purnell

-  Deputy Clerk/Business Manager – Jennifer Nielson

-  Custodian of Funds, Jennifer Nielson, and authorize Kevin Purnell and Eddie Kinkade as co- signers, with two signatures required on the US Bank checking account, to authorize no second signature on the Scholarship Fund account at Umpqua Bank, and to authorize Kevin Purnell, Stephanie Allison, and McKenzie Sorrell, as authorized signers on the Student Body Accounts at Umpqua Bank, with two signatures required. 

-  to set the borrowing limit for the custodian of funds, at $75,000,

-  Budget Officer, Kevin Purnell,

- Official Auditors, CPA Connected Professional Accountants, LLC. of La Grande, Oregon

-    Regular monthly board meeting as the second Thursday of each month at 7:00 p.m. Mountain Standard Time and 8:00 p.m. Mountain Daylight Savings Time, in the Adrian School Library. 

-    Depositories for District Funds  US Bank, Checking Account,  Local Government Investment Pool, Investment Account,  Umpqua Bank, Scholarship Funds, and Umpqua Bank, Student Body Fund Accounts

-    Legal Counsel, none designated

-    Asbestos Program Manager, Pete Vasquez, and

-    Insurance Agent of Record, Ray Waldo, of Field-Waldo Insurance.    

Motion carried unanimously.                          

c)   Set Fidelity Bond Amounts  Motion was made and seconded to set crime coverage, including forgery and alteration coverage; theft, disappearance, and destruction coverage; computer fraud coverage; funds transfer fraud, faithful performance of duty; money order and counterfeit money at $500,000, with a $5,000 deductible, and loss investigation expense coverage of $25,000 provided in the PACE Comprehensive Crime Policy Certificate.  Motion carried unanimously. 

d)  Adopt Inter-fund Borrowing Resolution 19-20.1  Motion was made and seconded to adopt Resolution 19-20.1, Resolution for Inter-fund Borrowing.  Motion carried unanimously. 

e)   Authorize Superintendent to apply for Grants   Motion was made and was seconded to authorize the superintendent to apply for grants.  Motion carried unanimously.

f) Determine Open Accounts   Motion was made and seconded to approve the open accounts as listed.  Motion carried unanimously.

h)   Authorize Superintendent and Deputy Clerk to pay bills untimely with the board meeting   Motion was made and was seconded to authorize the Superintendent and Deputy Clerk to pay bills untimely with the board meeting,   Motion carried unanimously.

i)  Set Travel Reimbursement Rates  Motion was made and seconded to change the district travel reimbursable rate to: mileage $.50, breakfast $8, lunch $10, dinner $15.  Motion carried unanimously. 

5)       Student and Personnel Communications

a)     Student Reports/Requests   There was none.

b)    Staff Reports/Requests   There were none. 

c)     Elementary Principal Report  Mr. Ellsworth reported that textbooks for school year 2019-2020 have been ordered and delivered.  Computers are here and the oldest technology is being replaced.  New teachers are in and setting up their classrooms.  The custodians/summer maintenance crew are deep cleaning the building. 

d)    Superintendent/High School Principal Report   Mr. Purnell reported that he attended summer COSA meeting in July.  The breakout sessions were beneficial and he is hoping to implement ideas learned from these sessions.  The interview committee for the Ag teaching position met and interviewed candidates for at least 15 hours; Mr. Purnell expressed his gratitude to the interview committee for the extra hours spent on the behalf of the district.  Mr. Purnell will be out of the district for part of July, but will be in communication with staff, and available for phone calls during his time away.     

e)     Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of June 30, 2019.   

 6) Public Comment There was none.

7)  Consent Agenda Motion was made and seconded to adopt minutes from the June 13, 2019 regular board meeting and approve bills.  Motion carried unanimously.

8)  Action Items 

a)     Extra-Duty Contracts The following exta-duty contracts were recommended:  Julene Bowns, Testing Coordinator, Lorine VanCorbach, Band/Chorus, Geary Johnson, Annual Advisor with a class period, Stephanie Allison, ASB Advisor.  Motion was made by Ryan Martin and seconded by Quinten Shenk.  Motion carried unanimously. 

b)    Appoint Audit Committee Quinten Shenk and Eddie Kinkade volunteered to be on the audit committee.  Meeting with the auditors is scheduled for the last week in July 2019. 

c)     Hire Ag Teacher The district recommends Adam Ineck for the Ag Teaching position.  The district would like to send a gift card to members of the Ag Advisory Board who served on the interview committee for their time.  Motion to hire Adam Ineck and approve gift card appreciation purchase was made and seconded.  Motion carried unanimously. 

d)    Language Change to Teacher/Instructional Assistant Job Description In order to be compliant with ODE requirements, an updated job description for both teaching and instructional assistant position was presented.  Motion to approve the change was made and seconded.  Motion carried unanimously. 

e)     Board Policy Update This action item has been moved to next board meeting.

f)     Ratify Agreement between Classified Employees Association and the Adrian School District Motion was made and seconded to ratify the Agreement between the Adrian Classified Employees Association for the period of July 1, 2019 to June 30, 2020 as negotiated.  Motion carried unanimously.

g)    Ratify Agreement between Adrian Education Association and the Adrian School District This action item has been moved to next month.    

9)         Information Items

a)     Facility Report Mr. Purnell is acquiring bids for asphalt projects; the retaining wall project bids came in high, so the district is working on looking for alternative solutions.  The district is cleaning up and updating the old weight room through volunteer labor, with the intent to create a community weight room.  Football lights will be delivered on August 15th, contractors are working with Pete.  The district will use volunteer labor to complete the project. 

b)    2019-2020 Promise Scholarship Program The school board will be required to have 100% attendance for the board training meetings through the Promise Scholarship Program.  It is possible to coordinate meeting times with the Nyssa School Board training to share expenses.  The first meeting is set for August 19th, 7-10 pm.  

10)  Board Comments The board commented that the 4th of July celebration was well attended   and organized nicely. 

 

11)  Adjournment Motion was made and seconded to adjourn.  Motion carried unanimously.  The meeting was declared adjourned at  10:00pm. 

 

Recorded by:______________________________________________________________

 

Adopted:__________________________________________________________________

 

 

 

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Adrian School District | P.O. Box 108 | 305 Owyhee St. | Adrian, OR 97901 | (541) 372-2335