Adrian School District #61

Adrian, OR 97901

Board of Directors Meeting Minutes


Adrian School District #61

Adrian, OR 97901

 Board of Directors Meeting Minutes

July 12, 2018

 The Board of Directors of Adrian School District #61, Malheur County, met on the 12th day of July, 2017, at 8:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Bobby Davis, and Jake Speelmon. Others present were:  Kevin Purnell, Superintendent/High School Principal, Clerk,       William Ellsworth, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

 Call to Order The meeting was called to order at 8:10 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance. 

Adopt Agenda  It was proposed to add action items 4(b) approve overnight FFA trip. Motion was made        seconded, to adopt the agenda as presented.  Motion carried unanimously.

School Board Organization and Annual Procedural Business

      a) Elect Board Chairman and Vice – Chairman   Motion was made and seconded to elect Eddie Kinkade, Board Chair and Ryan Martin as Vice-Chairman.  Motion carried unanimously. 

b)   Designations  Motion was made and seconded by Bobby Davis to designate the following:

            -  Chief Administrative Officer and Clerk   -Kevin Purnell

-  Deputy Clerk/Business Manager – Jennifer Nielson

ˇ Custodian of Funds, Jennifer Nielson, and authorize Kevin Purnell and Eddie Kinkade as

co- signers, with two signatures required on the US Bank checking account, to authorize no     second signature on the Scholarship Fund account at Umpqua Bank, and to authorize Kevin Purnell, Stephanie Allison, and Alyssa Dudley, as authorized signers on the Student Body     Accounts at Umpqua Bank, with two signatures required. 

-  to set the borrowing limit for the custodian of funds, at $75,000,

-  Budget Officer, Kevin Purnell,

- Official Auditors, Lewis, Poe, Moeller, Gunderson and Roberts, LLC. of La Grande, Oregon

Regular monthly board meeting as the second Thursday of each month at 7:00 p.m. Mountain Standard Time and 8:00 p.m. Mountain Daylight Savings Time, in the Adrian School Library. 

Depositories for District Funds  US Bank, Checking Account,  Local Government Investment Pool, Investment Account,  Umpqua Bank, Scholarship Funds, and Umpqua Bank, Student Body Fund Accounts

Legal Counsel, none designated

Asbestos Program Manager, Pete Vasquez, and

Insurance Agent of Record, Ray Waldo, of Field-Waldo Insurance.    

Motion carried unanimously.               

c)   Set Fidelity Bond Amounts  Motion was made and seconded to set crime coverage, including   forgery and alteration coverage; theft, disappearance, and destruction coverage; computer fraud coverage; funds transfer fraud, faithful performance of duty; money order and counterfeit money at $500,000, with a $5,000 deductible, and loss investigation expense coverage of $25,000 provided in the PACE Comprehensive Crime Policy Certificate.  Motion carried unanimously.

d) Adopt Inter-fund Borrowing Resolution 17-18.1  Motion was made and seconded to adopt Resolution 18-19.1, Resolution for Inter-fund Borrowing.  Motion carried unanimously. 

e) Authorize Superintendent to apply for Grants   Motion was made and seconded to authorize the superintendent to apply for grants.  Motion carried unanimously. 

 f) Determine Open Accounts   Motion was made and was seconded to approve the open accounts as listed.  Motion carried unanimously.

g) Appoint Budget Committee Member – Zone #2, #5 Moved to next month.

h) Authorize Superintendent and Deputy Clerk to pay bills untimely with the board meeting   Motion was made and was seconded to authorize the Superintendent and Deputy Clerk to pay bills     untimely with the board meeting,   Motion carried unanimously.

Student and Personnel Communications

Student Reports/Requests   There was none.

Staff Reports/Requests   The Adrian FFA requested an overnight trip for a state livestock judging competition on August 25-26th at the Oregon State Fair in Salem, Oregon.  The group will coordinate

with the volleyball team who will be competing in a tournament that weekend.  They will travel in a mini bus and stay in a hotel one night.  Motion was made and seconded to approve the FFA  overnight trip.  Motion carried unanimously. 

Elementary Principal Report  Summer School has come to an end and was a success, with about 30 kids participating.  Mr. Ellsworth attended a COSA conference in Seaside, Oregon, and learned much about administration leadership skills, ideas for attracting and retaining skilled staff, and other information.  Mr. Ellsworth expresses appreciation for the school board members and their service to the district. 

Superintendent/High School Principal Report   Mr. Purnell reported that the administrative assistants have been training for Synergy and there are more trainings scheduled.  Both assistants have been coming in extra throughout the summer and working from home, and will be paid hourly for their time.  There has been some interest in the girls basketball coaching positions, and the     district will wait until August to hire.  There is some interest in students participating in cross  country.  The district’s trailer has been stolen.  Pete has been looking into measures to prevent future theft.  Summer School was well attended by 30 regular students this year. Courses offered include recovery credits for high school students, as well as STEM, robotics, creative arts and writing, and culinary institute for students throughout the entire district.  Mr. Purnell asked for   permission to attend the Assessment Teaching Conference in Eugene, Oregon on August 1-3rd.  Motion was made and seconded to approve.  Motion carried unanimously.  Mr. Purnell has been investigating options for installing and repairing the football stadium lights.  

Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of June 30, 2018.   

Public Comment   Tina Combe would like to use the school area for tractor pull during the car show.

Consent Agenda   Motion was made seconded to adopt minutes from the June 8th, 2018 regular board    meeting and approve bills.  Motion carried unanimously.

Action Items

a)   Fall Extra-duty Contracts The following extra-duty contracts were recommended:  Lorine        VanCorbach, Band/Chorus, Geary Johnson, Annual Advisor with a class period, Stephanie     Allison, ASB Advisor.  Motion was made and seconded.  Motion carried unanimously.  

d) Appoint audit committee   Jake Speelmon and Eddie Kinkade volunteered to be on the audit   committee. Meeting is scheduled for Tuesday, August 1st, 2018 with the auditors. 

Information Items 

a) Holcomb Construction has been paid for their final work.  They donated the corner guards in exchange for bathroom tile finish work and a $1000 refund.  The side baskets will be shipped today and installed in the coming summer weeks. 

b) There is a school board training meeting in Bend, Oregon on July 20-21st.  Any school board members interested in attending are encouraged to do so. 

Board Comments  The board asked if the school district would be interested in selling a piece of the property next to the onion sheds.  The board expresses gratitude to Ryan Martin for his dedicated work as the School Board Chairman. 

Adjournment   Motion was made and was seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 9:14 p.m.

 
 

Directors Meeting Minutes

March 8, 2018

The Board of Directors of Adrian School District #61, Malheur County, met on the 8th day of March, 2018 at 8:00 p.m. in the Adrian School Library.  Members present were:  Ryan Martin, Jake Speelmon, and Eddie Kinkade.  Others present were:  Kevin Purnell, Superintendent/High School Principal, Bill Ellsworth, Elementary School Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

Call to Order  The meeting was called to order at 8:00 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.

Adopt Agenda   It was proposed to add Action Item (c) Appoint Superintendent/ High School Principal, and (d) Adopt 2018-2019 School Calendar.  Motion was made and seconded to adopt the agenda as proposed.  Motion carried unanimously.

Student and Personnel Communications

Student Report/Requests ASB Reporter Kirkland Obendorf reported that three students performed for the district solo festival in Ontario.  Tristan Bertalotto will be competing at the state level.  Mr. Mills passed away last month, and the ASB was able to assist in his memorial service.  He said “we will miss him dearly, and we are sorry for his loss”.  Spring sports softball and track have begun and their schedules are available.   Drama club has begun rehearsing Peter Pan, and will perform April 12, 13, and 14th.  The Band festival is March 14, 2018 in Nyssa.  The Owyhee    Off-Road Challenge will be held on March 24, 2018 and the race will begin at Two Rivers Park in Adrian.  Upcoming events include prom on April 20, 2018, and senior boards on April 27, 2018.      

 Staff Reports/Requests There were none.

 Elementary Principal Report Mr. Ellsworth reported that the district put on a nice program to honor Mr. Mills.  Currently, K-5 is celebrating Dr. Seuss week.  Parent teacher conferences went well; grades 6-8 had parent appointments and that seemed to boost attendance.  K-8 participated in the spelling bee, and results will be in next week.  Mr. Ellsworth attended a Homeless Committee Meeting, and there will be no grants during the 2018-2019 school year; the school will be looking for money to set aside to reach students in need.     

 High School Principal Report Mr. Purnell reported that the high school had a good turnout of 50-60% participation rate for parent teacher conferences.  International students are headed to ski this weekend; they have been able to enjoy several fun excursions this year, and are planning a trip to Las Vegas and Southern California during spring break.  Winter Sports Award Banquet is set for March 19, 2018.  The district has been asked to participate of a national science program for STEM, targeting small rural schools. Next year one class period will be offered to 9th and 10th graders.  The teacher who trains for the program will receive a stipend.  A local pastor contacted Mr. Purnell with concerns about homework and school activities interfering with Wednesday night youth groups.  The district is concerned about workload of its students, however with a four day school week, classwork still needs to be done.  

Superintendent Report Staff who have been offered extra duty contracts to help with Mr. Purnell’s duties as the school year finishes out are working diligently to complete the work and training as assigned.  Information concerning firearms in school was distributed.  Mr. Purnell did a walk through with Pete Vasquez, and collected bids concerning a remodel of the old elementary building.  It is estimated that the project will cost around $150-200,000, including $10,000 to repair the roof and $50,000 to complete the electrical repairs. The building could be used for robotics and elementary music or other classroom subjects.  Two or three classrooms could be created with the completion of the project.  The district has begun transitioning from SchoolMaster to Synergy for student records.  Cost wise, Synergy was less expensive, and offered nicer features in gradebook and administration abilities. 

Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of February 28, 2018.     

 Public Comments There were none.

Action Items

Extra Duty Contracts It was proposed that Lorine Vancorbach be authorized as Drama Advisor, Aimee Esplin as head middle school and high school track coach, Kelly Skerjanec as assistant high school and middle school track coach, Ray Uriarte middle school and high school track coach.  Motion was made by Eddie Kinkade and seconded by Jake Speelmon.  Motion carried unanimously.

Renewal/Non-Renewal of Licensed and Administrative Staff Motion was made and was seconded to renew the contracts of probationary teachers, Deidre Brown, Sarah Martin, Emma Miller, and William Wortman, to renew the temporary probationary contract for Eileen Walker, and to extend the contracts for one year of contracted teachers, Gaylene Ellsworth, Aimee Esplin, Nancy Franklin, Shawn Garrison, Joan Gordon, Geary Johnson, Elizabeth Martin, Pam Myers, Mike Ready, Kelly Tolman, Lorine VanCorbach, Jennifer White and Kelsey Zimmerman and of administrators, Kevin Purnell and William Ellsworth.  Motion carried unanimously.

Appoint Superintendent/ High School Principal Motion was made and was seconded to appoint Kevin Purnell as Superintendent/High School Principal for the Adrian School District #61.  Motion carried unanimously. 

Adopt 2018-2019 School Calendar Motion was made and was seconded to adopt the 2018-2019 school calendar as presented.  Motion carried unanimously.    

  Information Items

Professional Development Day April 5, 2018 the teachers will be attending Professional Development workshops in Ontario, Oregon.  Teachers receive training at no cost, and earn Professional Development Units (PDU’s); all teachers need to earn 25 PDU’s per year to stay      current with their teaching licensure.  Training is organized through workshops and breakout sessions according to subject matter.  Anita Archer, a highly acclaimed guest speaker will  address the group.

First Reading of 2018-2019 School Calendar Mr. Purnell presented two different calendar options to the district staff; the voting was close, but a preferred schedule was selected. 

New Gym Report  The district will be working on a supplemental budget to finish out the final   expenses for the new gym.  In consideration is a larger supplemental budget, with less carry over for the new fiscal year.  Adrian Sports Boosters, a 501(3)c organization, would like to donate money for banners and signage in the new gym.   They are waiting for direction from the district on how and when to proceed.  A school district board member will attend their next sports boosters meeting. 

Board Comments There were none.

Executive Session Executive session as provided by ORS 192.660 was entered at 9:45.  Regular session reconvened at 10:29.

 Adjournment Motion was made to adjourn and seconded.  Motion carried unanimously.  The meeting was declared adjourned at 10:29 pm. 

 
 

Board of Directors Meeting Minutes

February 7, 2018

The Board of Directors of Adrian School District #61, Malheur County, met on the 7th day of February, at 7:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Jake Speelmon, and Bobby Davis. Others present were:  Bill Ellsworth, Principal, Kevin Purnell, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

Call to Order The meeting was called to order at 7:00 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.      

Adopt Agenda  It was proposed to add 7b) Gym Update to the agenda.  Motion was made and seconded.  Motion carried unanimously.

Student and Personnel Communications There were none.

Staff Reports/Requests There were none. 

Elementary Principal Report  Mr. Ellsworth reported that the PTO has given out over $100 for AR rewards.  Valentines Day is coming up; fundraisers include singing-grams and cookie sales.  Students continue to learn.   

High School Principal Report   Mr. Purnell reported that the semester is going well and that progress reports come out next week.  Kaden Rhead placed 4th in District wrestling, and Logan Griffin placed 3rd.  At the state competition, Kaden placed 1st and Logan placed 3rd.  The girls basketball team play Thursday evening in Harper at 8 pm, and the boys play at 9:45.  Today at the FFA competition, several students were winners and will head to LaGrande for sectional     competition.  Emma Miller is requesting an overnight trip to the Oregon FFA State Convention.  A maximum of 20 students will be going.  They will be using district budget funds, student body funds, as well as individual student money.  Sundee Speelmon is running for state office.      Motion was made to allow the FFA to travel to Redmond for Oregon State Convention, and  seconded.  Motion passed unanimously. 

Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of January 31, 2018.     

Public Comments   There were none.

Consent Agenda   Motion was made and seconded to adopt minutes from the January 11, 2018 regular board meeting and approve bills.  Motion carried unanimously.

Action Items

Extra Duty Contract It was proposed to offer Drama Assistant extra duty contract to Rebecca Hansen, Head Softball Coach, Billy Wortman, and Softball Assistant, Matt Wagster.  Motion was made to authorize the extra duty contracts as proposed, and seconded.  Motion passed unanimously.

Staff Resignations Motion was made and seconded to accept resignations of staff members:  Elma Witty (5/25/2018), Sandra Witcraft (5/25/2018), Tim Schrock (5/25/2018) and Gene Mills (2/28/2018).  Motion passed unanimously.

Board Meeting Conflict and Schedule Change It is proposed to move the next board meeting to March 13, 2018, 8 pm, due to parent/teacher conference conflict.  Motion was made and seconded to change the school board meeting date.  Motion passed unanimously.   

Information Items 

Division 22 Report Mr. Purnell reported that the Adrian School District is in compliance with all of the Oregon Division 22 Standards for Public Elementary and Secondary Schools. 

Gym Update Community Tip-Off Pep Assembly is planned on February 9, 2018, beginning at 12:30 pm.  Ribbon Cutting Ceremony for the new gym will be immediately following the  assembly at 1:30.  Mr. Mills will be in attendance.  Friday, February 9, 2018 basketball games will be hosted in the new gym against Burnt River, with Senior Night presentations before the games, and Tip-Off coronation during half time at the boys varsity game.  A new popcorn machine will be in the concession stand and a new pop machine in the foyer of the new gym.  Mr. Purnell met with Mr. Holcomb and Mr. Woodcock, and went through the building the games, and Tip-Off coronation during half time at the boys varsity game.  A new popcorn    machine will be in the concession stand and a new pop machine in the foyer of the new gym.  Mr. Purnell met with Mr. Holcomb and Mr. Woodcock, and went through the building and areas of concern.  Holcomb Construction agreed to repair several items, including floor cracks, main entry foyer door, floor drains in locker rooms, chipped sealing tile in the locker rooms, cracked shower beam in girls locker room, re-stain saw cuts in the floor, etc. Ontario Floors has re-grouted the tile in the boys and girls locker room.  Items the district needs to purchase includes: washer and dryers, team benches, office furniture, padding for the wall in the gym,  janitorial supplies, white boards, and side baskets.  George Martin of Martin Manufacturing would like to donate the flag system for the gym.   

Executive Session   Executive session as provided by ORS 192.660 to discuss personnel was entered at 8:38 p.m.   Regular session reconvened at 8:46 p.m.

Adjournment   Motion was made and seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 8:46 p.m.

 
 

Board of Directors Meeting Minutes

January 11, 2018

The Board of Directors of Adrian School District #61, Malheur County, met on the 11th day of January, 2018, at 7:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Bobby Davis, Jake Speelmon and Casey Walker. Others present were:  William Ellsworth, Principal; Kevin Purnell, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

Call to Order The meeting was called to order at 7:00 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.

Adopt Agenda  It was proposed to adopt the agenda as presented.  Motion was made and seconded.  Motion carried unanimously.

Student and Personnel Communications

Staff Reports/Requests   ASB reported that students performed in the December music concert.  Students reported back to school on January 3rd, and have been busy with sports.  Finals week is culminating, and the new semester begins on January 16th.  We have two new students checking in with the new semester, and two students leaving.  The ASB is hosting a speaker from the Oregon Department of Transportation on Tuesday, January 16th.  Adrian School District is hosting the annual superintendent meeting on Wednesday, January 17th.  The FFA will be hosting their open house on January 25th at 6 pm.  Tip-off is planned for February 9th against Burnt River.  The ASB reported on their trip to OASC Conference.  They reported of the individual and collective learning that took place while in attendance. 

Elementary Principal Report Mr. Ellsworth reported that over 50 people attended the community reading night.  The Christmas programs went well.  Enrollment K-8 is 213 students.  Mrs. Witty will be hosting a book fair on January 18-19, 2018.  The 7th and 8th graders are invited to the Department of Transportation assembly. 

High School Principal Report Mr. Purnell reported that the semester has ended.  Students and staff have been busy with second semester registration.  Wednesday, January 17, 2018 the district will be hosting the superintendent meeting.  Mr. Purnell will be attending a curriculum meeting Thursday, January 18th.  Students will attend a no cost assembly on January 16th sponsored by the Department of Transportation.  Staff will be attending Indistar training on January 26th.  Mr. Purnell has taken on more basketball coaching responsibilities.   

Superintendent Report  Mr. Mills was excused due to illness.  No report was made. 

Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of December 31, 2017.  Included in the report was a financial summary of the PE Facility/Gym Project Funding.

Public Comment   Ryan Martin would like the Adrian Sports Booster organization to organize sponsorship for the new gym, and organize ideas for banners and gym décor.  Funds raised through sponsorship will help finance sports programs. 

Consent Agenda   Motion was made and was seconded to adopt minutes from the December 14, 2017 regular board meeting and approve bills.  Motion carried unanimously.

Action Items

Establish Superintendent Evaluation Format and Timeline This action item has been postponed.

2017-2018 Budget Calendar Jennifer Nielson, Budget Officer, presented a proposed budget calendar for the preparation of the 2018-2019 budget.  Motion was made by and seconded to adopt the budget calendar as presented.  Motion carried unanimously.

Malheur ESD Local Service Plan Mr. Purnell recommended that the Malheur Education Service District Local Service Plan be approved.  Motion was made and was seconded to approve the Malheur Education Service District Local Service Plan for 2017-2018.  Motion carried unanimously.  

Motion was made to add Kevin Purnell to sign checks, supervise the gym completion, and manage other duties in Mr. Mills absence.  Motion was made and seconded.  Motion passed unanimously. 

Information Items 

Facilities Update Scoreboards are scheduled to ship on January 16th, 2018, with 5-7 days delivery.  A cost quote will be coming out for the padding on the walls.  Other items still needed to properly equip the new gym include furniture for the coaches’ offices. 

Board Comments There were none.

Executive Session   Executive session as provided by ORS 192.660 to discuss personnel was entered at 8:017 p.m.   Regular session reconvened at 8:52 p.m.

Adjournment   Motion was made and seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 8:55 p.m.

 
 
 

Board of Directors Meeting Minutes

December 14, 2017

The Board of Directors of Adrian School District #61, Malheur County, met on the 14th day of December, 2017, at 7:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade, Bobby Davis, and Casey Walker. Others present were:  Gene Mills, Superintendent/Clerk; and Kevin Purnell, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

Call to Order The meeting was called to order at 7:00 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.

Brian Wolf, PACE Risk Management Consultant  Mr. Wolf conducted a safety audit for the school district on December 14, 2017.  He reported that the district looked good; only a few minor things needed to be addressed.  He presented to the board information on OSBA Training for school board members, as well as information on public facilities use. 

Adopt Agenda  It was proposed to add 8 b) Ag Room Roof Leak to the agenda.    Motion was made and was seconded.  Motion carried unanimously.

Student and Personnel Communications There were none.

Staff Reports/Requests   ASB reported that the seniors have been busy with senior projects. One  senior student organized a toy drive for foster kids.  Our community and student body sponsored 36 kids for Christmas this year (topping the record of 34).  The ASB thanked everyone involved for helping this project be successful. Other senior projects that benefitted our community include a Red Cross blood drive and a Veterans Day assembly.  A wellness bus came and met with 12 students.  The student body also raised funds for a local family who experienced a devastating house fire.  Thru coffee and hot cocoa sales and hat days, they raised well over $1000 for the family.  December 18, 2017 is the winter music program.  On December 20th, a senior student is doing his physical project of serving biscuits and gravy to the staff.  Winter sports have started.  Christmas break is fast approaching and all of the students are excited for it.   

Elementary Principal Report Mr. Ellsworth reported that the community tree has been decorated for the Christmas season.  At the tree lighting celebration, the kindergarten teacher played the accordion.  December 14, 2017 there is community reading night.  Mrs. Gordon’s robotics club is doing well and planning to compete soon.  The K-5 Christmas program is set for December 18, 2017. 

High School Principal Report Mr. Purnell reported that six students traveled to Middleton for the Treasure Valley Honor Choir.  Twelve students met with specialists on the wellness bus that was brought to our school by the Malheur Community Advisory Council.  Megan Gomeza from Lifeways was a great advocate for the mobile clinic to service our area.  The intention of the wellness bus is to help students and children get medical help that otherwise can’t due to financial hardship.  Robotics class with Mr. Tolman is going well.  The ESD is helping fund our program.  There is a new opportunity through TVT for a self-paced program, and students who complete the course earn certification in electro mechanics. The district was given a valuable unit that teaches students about electricity, electronics and circuits.  There is a two day training course for the teacher to learn how to guide students through the self-paced course.  The district is hoping to find a couple of students interested to try the program.  PSAT results came back today.             Mr. Purnell will be going over the results with sophomores and juniors, and begin getting the    students ready for SAT testing.  

Superintendent Report  Mr. Mills reports that state school support money has increased, even though student numbers didn’t show the increase he anticipated.  Basketball athletes are doing well, as well as wrestlers.  

Financial Report Jennifer Nielson provided a summary of receipts and expenditures and a balance sheet as of November 30, 2017.  Included in the report was a financial summary of the PE        Facility/Gym Project Funding.

Public Comment   There was none.

Consent Agenda   Motion was made and seconded to adopt minutes from the November 9, 2017 regular board meeting and approve bills.  Motion carried unanimously.

Action Items

Work Agreement  This action item has been postponed to next month.

Information Items 

Facilities Update  Mr. Purnell reported that the walk through on the gym has been completed, and findings are that some of the work is not good.  Mr. Wolf recommended that the district call PACE pre-loss department for advice. 

Ag Room Roof Leak There is a leak that drips down to an outlet on the west side wall.  The roof is still under warranty.  It has been fixed since the last rain storm; the district will keep an eye on the wall and assess if there are additional repairs needed. 

Board Comments  There was none.

Executive Session   Executive session as provided by ORS 192.660 to discuss personnel was entered at 8:06 p.m.   Regular session reconvened at 8:09 p.m.

Adjournment   Motion was made and was seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 8:09 p.m.

 
 
 

Board of Directors Meeting Minutes

November 9, 2017

The Board of Directors of Adrian School District #61, Malheur County, met on the 9th day of November, 2017, at 7:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade and Bobby Davis. Others present were:  Gene Mills, Superintendent/Clerk; and Kevin Purnell, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager.

Call to Order The meeting was called to order at 6:58 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.

Adopt Agenda  It was proposed to adopt the agenda as presented.  Motion was made and seconded.  Motion carried unanimously.

Student and Personnel Communications There were none.

Staff Reports/Requests   The FFA requested an overnight stay on Saturday, November 18, 2017 for the State Veterinary Sciences Career Development Event at Hermiston High School.  There is also an agricultural sales competition scheduled on November 10, 2017 in Hermiston.  If the competing teams advance in the competition, they will compete on Friday, November 17th.  In order to conserve resources and avoid potentially inclement weather, Ms. Miller requests the overnight stay to extend to November 17-18th in Hermiston, Oregon; if both teams have students qualified to compete those days.  Motion was made to approve the FFA overnight request and seconded.  Motion carried unanimously. 

Elementary Principal Report Mr. Ellsworth reported that the middle school football team is WIC champions and the trophy is in the hallway.  On October 19th, the Halloween carnival was well attended and successful.  Grades K-5 went to Peter Pan.  On October 26th students celebrated with an AR snow cone party.  October 27-28 Joan Gordon took her group of middle school girls to Girls In Science.  The 7th and 8th graders participated in a band/choir festival at Nyssa High School and performed for parents on Tuesday, November 7th.  The 6th grade MOSS trip was successful.     

High School Principal Report Mr. Purnell reported that juniors and seniors attended the college fair and listened to speakers and were able to visit with various college representatives.  Leadership went to OASC; the trip was a success and the students learned a lot.  The Volleyball team won their first game in the state competition; but were defeated in the second round at Crosshill Christian.  The football team is still into the state competition and scheduled to play at Dufur this weekend.  Three new students registered for school in the high school this week.  Enrollment is in the high 90’s.  Increased numbers put stress on class scheduling, but it is a nice problem to have.  Reclassification for OSAA is done on a 4-year cycle, and the district is still considered a 1A school.  Elementary/middle school student count is 210.  There is a blood drive November 10th at 10 am.      

Superintendent Report  Mr. Mills thanks Mr. Purnell, Mr. Ellsworth, and Mrs. Nielson and reports that the district is well taken care of while he is ill.   His health situation is stabilizing and his treatments have taken a positive approach at this point.  The football co-op situation is very impressive; the students have come together and made lasting friendships.  Basketball starts on Monday.  We hope to be in the new gym by Christmas.  

Financial Report Due to an early board meeting and the lack of bank statements, Jennifer Nielson was not able to provide a balance sheet showing the financial position of the district.  She did provide a summary of receipts and expenditures as of October 31, 2017.  

Public Comment   There was none.

Consent Agenda   Motion was made and was seconded to adopt minutes from the October 12, 2017 regular board meeting and approve bills.  Motion carried unanimously.

Action Items

Resolution to Amend the Adopted Budget  Motion was made and seconded to adopt the 2017-2018 budget as presented.  Motion carried unanimously. 

Approve the Audit Motion was made and seconded to approve the 2016-2017 financial audit as presented by Chelsea Herron on October 12, 2017.  Motion carried unanimously. 

Winter Sports Extra Duty Contracts It was proposed that winter sports contracts be offered as such:  Middle School Girls Basketball:  Nolan Shira, head coach, LaDawn Bayes, assistant coach.  Middle School Boys Basketball:  Nathan Bayes, head coach, Nolan Shira, assistant coach.  High School Boys Basketball:  Craig DeMark, head coach; Marcos Fuentes, assistant.  High School Girls Basketball:  Gene Mills, head coach, Kevin Purnell, assistant, with assistant positions offered to Kelly Skerjanec and Madi Ishida.  Mr. Mills is donating a portion of his salary to cover the additional assistant coach positions.  Basketball Assistant position:  Heidi Purnell.  Wresting:  Eddie Kinkade, head coach, Mark Ishida, assistant, with additional assistant positions offered to Billy Wortman and Ray Uriarte.   Motion was made to accept the position proposals and seconded.  Motion carried unanimously.    

Information Items 

Gym Information  Mr. Purnell reports that the contractors are finishing up the locker rooms.  Thanksgiving week the gym will be closed.  The floor needs to be installed by the first week in December so that the bleachers can be installed on December 11-18th.  Mr. Purnell requests that two school board members be present during the final walk through.  Pepsi will sponsor one score board and will help pay for the cost to move the signage to the location of their choice.  The wiring for the fire alarm and phone line systems are currently being trenched. 

Board Comments  The board asked about poor behavior and inter-district transfer students.  Mr. Purnell explained that the district can turn away students if they bring illegal activity onto campus; despite what they do outside of school or on the weekends. 

Executive Session   Executive session as provided by ORS 192.660 to discuss personnel was entered at 7:45 p.m.   Regular session reconvened at 7:53 p.m.

Adjournment   Motion was made and was seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 7:53 p.m.

 
 
 

 

Adrian School District | P.O. Box 108 | 305 Owyhee St. | Adrian, OR 97901 | (541) 372-2335