Adrian School District #61

Adrian, OR 97901

Board of Directors Meeting Minutes

November 9, 2017

The Board of Directors of Adrian School District #61, Malheur County, met on the 9th day of November, 2017, at 7:00 p.m. in the Adrian School Library.   Members present were: Ryan Martin, Eddie Kinkade and Bobby Davis. Others present were:  Gene Mills, Superintendent/Clerk; and Kevin Purnell, Principal, and Jennifer Nielson, Deputy Clerk/Business Manager

Call to Order The meeting was called to order at 6:58 p.m. by Board Chairman, Ryan Martin.  The meeting was opened with the Pledge of Allegiance.

Adopt Agenda  It was proposed to adopt the agenda as presented.  Motion was made and seconded.  Motion carried unanimously.

School Board Organization and Annual Procedural Business

Student and Personnel Communications: There were none.

Student Reports/Requests   There was none.

Staff Reports/Requests  

The FFA requested an overnight stay on Saturday, November 18, 2017 for the State Veterinary Sciences Career Development Event at Hermiston High School.  There is also an agricultural sales competition scheduled on November 10, 2017 in Hermiston.  If the competing teams advance in the competition, they will compete on Friday, November 17th.  In order to conserve resources and avoid potentially inclement weather, Ms. Miller requests the overnight stay to extend to November 17-18th in Hermiston, Oregon; if both teams have students qualified to compete those days.  Motion was made to approve the FFA overnight request and seconded.  Motion carried unanimously. 


Elementary Principal Report 

Mr. Ellsworth reported that the middle school football team is WIC champions and the trophy is in the hallway.  On October 19th, the Halloween carnival was well attended and successful.  Grades K-5 went to Peter Pan.  On October 26th students celebrated with an AR snow cone party.  October 27-28 Joan Gordon took her group of middle school girls to Girls In Science.  The 7th and 8th graders participated in a band/choir festival at Nyssa High School and performed for parents on Tuesday, November 7th.  The 6th grade MOSS trip was successful.     


High School Principal Report  

Mr. Purnell reported that juniors and seniors attended the college fair and listened to speakers and were able to visit with various college representatives.  Leadership went to OASC; the trip was a success and the students learned a lot.  The Volleyball team won their first game in the state competition; but were defeated in the second round at Crosshill Christian.  The football team is still into the state competition and scheduled to play at Dufur this weekend.  Three new students registered for school in the high school this week.  Enrollment is in the high 90’s.  Increased numbers put stress on class scheduling, but it is a nice problem to have.  Reclassification for OSAA is done on a 4-year cycle, and the district is still considered a 1A school.  Elementary/middle school student count is 210.  There is a blood drive November 10th at 10 am.      

Superintendent Report 

Mr. Mills thanks Mr. Purnell, Mr. Ellsworth, and Mrs. Nielson and reports that the district is well taken care of while he is ill.   His health situation is stabilizing and his treatments have taken a positive approach at this point.  The football co-op situation is very impressive; the students have come together and made lasting friendships.  Basketball starts on Monday.  We hope to be in the new gym by Christmas.   


Financial Report

Due to an early board meeting and the lack of bank statements, Jennifer Nielson was not able to provide a balance sheet showing the financial position of the district.  She did provide a summary of receipts and expenditures as of October 31, 2017.  


Public Comment   There was none.

Consent Agenda  

Motion was made and was seconded to adopt minutes from the October 12, 2017 regular board meeting and approve bills.  Motion carried unanimously.

Action Items

Resolution to Amend the Adopted Budget  Motion was made and seconded to adopt the 2017-2018 budget as presented.  Motion carried unanimously. 

Approve the Audit Motion was made and seconded to approve the 2016-2017 financial audit as presented by Chelsea Herron on October 12, 2017.  Motion carried unanimously. 

Winter Sports Extra Duty Contracts It was proposed that winter sports contracts be offered as such:  Middle School Girls Basketball:  Nolan Shira, head coach, LaDawn Bayes, assistant coach.  Middle School Boys Basketball:  Nathan Bayes, head coach, Nolan Shira, assistant coach.  High School Boys Basketball:  Craig DeMark, head coach; Marcos Fuentes, assistant.  High School Girls Basketball:  Gene Mills, head coach, Kevin Purnell, assistant, with assistant positions offered to Kelly Skerjanec and Madi Ishida.  Mr. Mills is donating a portion of his salary to cover the additional assistant coach positions.  Basketball Assistant position:  Heidi Purnell.  Wresting:  Eddie Kinkade, head coach, Mark Ishida, assistant, with additional assistant positions offered to Billy Wortman and Ray Uriarte.   Motion was made to accept the position proposals and seconded.  Motion carried unanimously

Information Items

Gym Information  Mr. Purnell reports that the contractors are finishing up the locker rooms.  Thanksgiving week the gym will be closed.  The floor needs to be installed by the first week in December so that the bleachers can be installed on December 11-18th.  Mr. Purnell requests that two school board members be present during the final walk through.  Pepsi will sponsor one score board and will help pay for the cost to move the signage to the location of their choice.  The wiring for the fire alarm and phone line systems are currently being trenched

Board Comments 

The board asked about poor behavior and inter-district transfer students.  Mr. Purnell explained that the district can turn away students if they bring illegal activity onto campus; despite what they do outside of school or on the weekends. 

Executive Session  

Executive session as provided by ORS 192.660 to discuss personnel was entered at 7:45 p.m.   Regular session reconvened at 7:53 p.m.


Motion was made and was seconded to adjourn the meeting.  Motion carried unanimously.   The meeting was declared adjourned at 7:53 p.m.

Adrian School District | P.O. Box 108 | 305 Owyhee St. | Adrian, OR 97901 | (541) 372-2335